Club elections will be held at the fall BBQ on Saturday Sep 24th. Our current Vice president, Alex McComb, is stepping down from his position.
We are looking for new candidates for the roles of president, vice president and secretary/treasurer. Margaret Law, our current president and Ann Smith, our current secretary/treasurer have agreed to continue in their roles, but this must be confirmed by a vote of our members as they have held these roles for three years.
We need you to nominate yourself or someone you think would be a good candidate for any of these roles. It is crucial we get someone to volunteer in order for the club to continue operating. Email your nominations to our treasurer now.
The executive duties can be tailored to suit your requirements so please don’t think you’re not qualified or have enough time. The ten people who help run the club are a great support for the various tasks involved. More info below.ANNUAL GENERAL MEETING
Saturday September 24 12:00 pm
Albion Hill Conservation Chalet
1. Call to Order
2. Acceptance of Agenda
⦁ Vice President
4. Old Business
5. New Business
Elections for President and Vice President
6. Next Meeting TBA
7. Motion to Adjourn
Caledon Cycling Club - Executive Duties and Responsibilities
These are all the duties that the club execs perform. The execs will split up the responsibilities according to what each person prefers to do. As a minimum, you need to attend all executive meetings- four per year. At least one executive should be at every ride and event.
Retail businesses, land managers at TRCA, government authorities, event organizers, cycling associations, private property owners, local municipalities, cycling advocacy groups (IMBA).
Toronto Bike Show (organize, man, set up & teardown).
Create club brochures. Respond to club email inquiries. Exhibit at some local trade shows.
Determine ride locations. Arrange ride coordinators.
Act as substitute ride coordinator for some weekly rides.
After regular club rides, ensure all riders are present and accounted for before leaving the ride location.
Manage our trail crews for trail design, building and maintenance. Ensuring trails are ready for season start. Blowing & trimming trails (2-3 times per year). Purchase and service of club trail equipment. Training helpers. Chain saw certificates required by users. Ensure official trail inspections are performed during the season.
Spring and Fall BBQ Rides: Organization, menu development, purchase food, operate and tear-down. Organize and purchase give-a-ways.
Work with the social committee to organize Feb Blues, New Year’s Day Ride, Winter Solstice Ride and additional events throughout the year
Design and purchase of clothing, tents, stickers and CCC swag.
Responding to membership questions and concerns.
Development, print and distribution of membership applications, waivers and membership cards.
Collection of completed memberships and dues at rides.
Create newsletters. Frequent email updates to members.
Membership enforcement. Card inspection.
Banking and Accounting
Maintain club bank account. Record all income and expenses. Pay suppliers.
Report on yearly finances to executive & membership.
Manage the storage of club equipment, clothing and member records
Manage the storage of club trailers.
Arrange for trailer delivery to BBQ events, races and trail maintenance.
Design and update content. Manage and assist users.
Arrange for website hosting. Domain renewals.
Post weekly updates to calendar, events and forum.
Official club photography. Maintain photo site.
Manage and limit the club's liability.
Make sure everything is as safe as possible - trails, riders, conditions, etc.
Purchase club liability insurance.